Establishment of Institutional Quality Assurance Cell
Bangabandhu Sheikh Mujibur Rahman Agricultural University
Gazipur-1706
REQUEST FOR QUOTATION For Supply and Installation of Furniture for Directors and Office room of Institutional Quality Assurance Cell (IQAC), Bangabandhu Sheikh Mujibur Rahman Agricultural University, Gazipur-1706
(PG1)
RFQ No: BSMRAU/IQAC/HEQEP/CP-001/PG1/RFQ/Fur/Dir&Offi/14(6) Date:10.9.2017
To
……………………………………..
……………………………………..
……………………………………..
The “Institutional Quality Assurance Cell (IQAC), Bangabandhu Sheikh Mujibur Rahman Agricultural University)”has been allocated public funds and intends to apply a portion of the funds to eligible payments under the Contract for which this Quotation Document is issued.
Detailed Specifications and, Design & Drawings for the intended Goods and related services shall be available in the office of the Procuring Entity for inspection by the potential Quotationers during office hours on all working days.
Quotation shall be prepared and submitted using the ’Quotation Document’.
Quotation shall be completed properly, duly signed-dated each page by the authorized signatory and submitted by the date to the office as specified in Para 6 below.
No Securities such as Quotation Security (i.e. the traditionally termed Earnest Money, Tender Security) and Performance Security shall be required for submission of the Quotation and delivery of the Goods (if awarded) respectively.
Quotation in a sealed envelope or by fax or through electronic mail shall be submitted to the office of the undersigned on or before 19/09/2017 at 12.00 am. The envelope containing the Quotation must be clearly marked “Quotation for Supply and Installation of Furniture for Directors and Office room of Institutional Quality Assurance Cell (IQAC), Bangabandhu Sheikh Mujibur Rahman Agricultural University” and DO NOT OPEN before 12.30 am on 19/09/2017.Quotations received later than the time specified herein shall not be accepted.
Quotations received by fax or through electronic mail shall be sealed-enveloped by the Procuring Entity duly marked as stated in Para 6 above and, all Quotations thus received shall be sent to the Evaluation Committee for evaluation, without opening, by the same date of closing the Quotation.
The Procuring Entity may extend the deadline for submission of Quotations on justifiably acceptable grounds duly recorded subject to threshold of ten (10) days pursuant to Rule 71 (4) of the Public Procurement Rules, 2008.
All Quotations must be valid for a period of at least 30 (thirty) days from the closing date of the Quotation.
No public opening of Quotations received by the closing date shall be held.
Quotationer’s rates or prices shall be inclusive of profit and overhead and, all kinds of taxes, duties, fees, levies, and other charges to be paid under the Applicable Law, if the Contract is awarded.
Rates shall be quoted and, subsequent payments under this Contract shall be made in Taka currency. The price offered by the Quotationer, if accepted shall remain fixed for the duration of the Contract.
Quotationer shall have legal capacity to enter into Contract. Quotationer, in support of its qualification shall be required to submit certified photocopies of latest documents related to valid Trade License, Tax Identification Number (TIN), VAT Registration Number and Financial Solvency Certificate from any scheduled Bank; without which the Quotation may be considered non-responsive.
Quotations shall be evaluated based on information and documents submitted with the Quotations, by the Evaluation Committee and, at least three (3) responsive Quotations will be required to determine the lowest evaluated responsive Quotations for award of the Contract.
In case of anomalies between unit rates or prices and the total amount quoted, the unit rates or prices shall prevail. In case of discrepancy between words and figures the former will govern. Quotationer shall remain bound to accept the arithmetic corrections made by the Evaluation Committee.
The supply of Goods and related services shall be completed within 10 days from the date of issuing the Purchase Order.
The Purchase Order that constitutes the Contract binding upon the Supplier and the Procuring Entity shall be issued within 3 days of receipt of approval from the Approving Authority.
The Procuring Entity reserves the right to reject all the Quotations or annul the procurement proceedings.
Signature of the Official Inviting Quotation
Prof. Dr. Md. Khurshed Alam Bhuiyan
Director, IQAC, BSMRAU
Address: Dr. M. A. Wazed Mia Central Laboratory, Room No.-108, Ground floor, BSMRAU, Gazipur-1706
Phone No.: 01716483814
Fax: 9205333
E-mail: kabhuiyan55@yahoo.com
Date: ———————–
- Administrative wings BRRI & BARI, Gazipur for information and circulation in their notice board.
- Chief Librarian, BSMRAU for information and wide circulation.
- The Convener, ICT Committee, BSMRAU for posting in the website.
- Notice Board.
- Office File.
Quotation Submission Letter
[Use Letter-head Pad]
RFQ No: BSMRAU/IQAC/HEQEP/CP-001/PG1/RFQ/Fur/Dir&Offi/14(6) Date:10.9.2017
To
Prof. Dr. Md. Khurshed Alam Bhuiyan
Director, IQAC, BSMRAU
Address: Dr. M. A. Wazed Mia Central Laboratory, Room No.-108, Ground floor, BSMRAU, Gazipur-1706
Phone No.: 01716483814
E-mail: kabhuiyan55@yahoo.com
I/We, the undersigned, offer to supply in conformity with the Terms and Conditions for delivery of the Goods and related services named Supply and Installation of Furniture for Directors and Office room of Institutional Quality Assurance Cell (IQAC), Bangabandhu Sheikh Mujibur Rahman Agricultural University, Gazipur-1706
The total Price of my/our Quotation is BDT [insert amount both in figure and words]
My/Our Quotation shall remain valid for the period stated in the RFQ Document and it shall remain binding upon us and, may be accepted at any time prior to the expiration of its validity period.
I/We declare that I/we have the legal capacity to enter into a contract with you, and have not been declared ineligible by the Government of Bangladesh on charges of engaging in corrupt, fraudulent, collusive or coercive practices. Furthermore, I/we am/are aware of Para 21(b) of the Terms and Conditions and pledge not to indulge in such practices in competing for or completion of delivery of Goods.
I/We am/are not submitting more than one Quotation in this RFQ process in my/our own name or other name or in different names. I/We understand that the Purchase Order issued by you shall constitute the Contract and will be binding upon me/us.
I/We have examined and have no reservations to the RFQ Document issued by you on [insert date]
I/We understand that you reserve the right to reject all the Quotations or annul the procurement proceedings without incurring any liability to me/us.
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| Signature of Quotationer with Seal |
| Date: |
Price Schedule for Goods and Related Services
RFQ No: BSMRAU/IQAC/HEQEP/CP-001/PG1/RFQ/Fur/Dir&Offi/14(6) Date:
| Sl
No |
Item
no |
Description of Items
|
Unit
of Measurement |
Quantity | Unit
Rate or Price
|
Total Amount
|
Destination for Delivery of Goods | |
| In figure | In words | In figure
In words |
||||||
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 |
| 1. | 1. | Executive Table | Nos. | 2 | IQAC Directors & Office room, BSMRAU, Gazipur-1706. | |||
| 2. | 2. | Executive Swivel Chair | Nos. | 2 | ||||
| 3 | 3 | Office Table | Nos. | 2 | ||||
| 4. | 4. | Computer Table | Nos. | 2 | ||||
| 5. | 5. | Executive Chair | Nos. | 2 | ||||
| 6. | 6. | Fixed Chair | Nos. | 18 | ||||
| 7 | 7 | Conference Table | Nos. | 1 | ||||
| 8 | 8 | Multipurpose Self | Nos. | 2 | ||||
| 9 | 9 | Cabinet | Nos. | 2 | ||||
|
|||
|
|||
| Total | In figure
|
||
| In words
|
| Goods to be supplied to | Institutional Quality Assurance Cell (IQAC), BSMRAU, Gazipur-1706 |
| Total Amount in
Taka (in words) |
|
| Delivery Offered | ————-days from date of issuing the Purchase Order. |
| Warranty Provided | ————-months from date of completion of the Delivery |
[Insert number] number corrections made by me/us have been duly initialed in this Price Schedule. My/Our Offer is validUntildd/mm/yy[insertQuotation Validity date].
|
Signature of Quotationer with Seal |
Date: |
| Name of Quotationer |
Note:
- 1, 2, 3, 4, 5 and 9 to be filled in by the Procuring Entity and Col.6, 7& 8 by the Quotationer.
- Rates or Prices shall include profit and overhead and, all kinds of taxes, duties, fees, levies, and other charges earlier paid or to be paid under the Applicable Law, if the Contract is awarded; including transportation, insurance etc. whatsoever up to the point of delivery of Goods and related services in all respects to the satisfaction of the Procuring Entity.
Technical Specification of the Goods Required
| Sl
no |
Item
no |
Description of Items | Full Technical Specification
and Standards |
Country of
Origin |
Make and Model |
| 1 | 2 | 3 | 4 | 5 | 6 |
| 1. | 1. | Executive Table | Size: W 1650 X D 800X H 750 mm
Color: Beech/Graphite/Grey/Blue Specification: Made of 25 & 16mm thick melamine laminated wood particle board with PVC edging, Heavy duty PVC stopper with 3 fixed drawer. Fully knock down system by using housing, Dowel, T-Nut, JRN nut, Wood Pin etc. Table top will 25mm thickness which is front side cureve & duel color combination joint top, both side 16 mm thick panel & mid part 16 mm thick load bearing partition. All are knocking down system. Front side curve aurgonomic design color-full ply setting with 6 ss tube. Standard: ISO 9001:2000 Identification mark: Hologram and Monogram Sticker Packing: Carton Pack Validity : 1 year from quotation submission date Warranty: I year warranty for any manufacturing fault. |
To be mentioned by the quotationer | To be mentioned by the quotationer |
| 2. | 2. | Executive Swivel Chair | Size: MS Fixed & Set with Wooden
Color: Wooden Specification: High quality Revolving chair with gas lift system with height adjustable and back tilt facility and PVC arms. Separate seat and back join with base plat. All surface of mild steel chemically de-rusted with zinc phosphate coated and electrostatic power paint finish. Mehagani wood back & seat with all seasoned. Seat fixed on MS Plate with column boss and joined with PVC leg stopper. Standard: ISO 9001:2000 Identification mark: Hologram and Monogram Sticker Packing: Carton Pack Validity : 1 year from quotation submission date Warranty: I year warranty for any manufacturing fault.
|
To be mentioned by the quotationer | To be mentioned by the quotationer |
| 3 | 3 | Office Table | Size: W 1800 X D 1000X H 750 mm
Color: Beech/Graphite/Grey/Blue Specification: Made of 25 & 16mm thick melamine laminated wood particle board with PVC edging, Heavy duty PVC stopper with 3 fixed drawer. Fully knock down system by using housing, Dowel, T-Nut, JRN nut, Wood Pin etc. Table top will 25mm thickness which is front side cureve & duel color combination joint top, both side 16 mm thick panel & mid part 16 mm thick load bearing partition. All are knocking down. Standard: ISO 9001:2000 Identification mark: Hologram and Monogram Sticker Packing: Carton Pack Validity : 1 year from quotation submission date Warranty: I year warranty for any manufacturing fault.
|
To be mentioned by the quotationer | To be mentioned by the quotationer |
| 4. | 4. | Computer Table | Size: W 600 X D 480 X H 750
Color: Beech/Graphite/Grey/Blue Specification: Wooden quality Board(LB) 18mm thick table top with PVC edging & molding shelf top 16mm thickness, side panel made of 16mm thickness lamination, with keyboard trey . Board by using housing, dowel, T-nut, JRN-nut, wood pin etc. Standard: ISO 9001:2000 Identification mark: Hologram and Monogram Sticker Packing: Carton Pack Validity : 1 year from quotation submission date Warranty: I year warranty for any manufacturing fault.
|
To be mentioned by the quotationer | To be mentioned by the quotationer |
| 5. | 5. | Executive Chair | Size: Seat-600X550 Back-550X750 Hight-1200mm
Color: Blue/ Black/ Red Specification: High quality revolving chair with gas lift system with height adjustable and back tilt facility and PVC arms. Separate seat and back join with base plat. All surface of mild steel chemically de-rusted with zinc phosphate coated and electrostatic power paint finish. PU Foam cushioning seat covered with high quality fabrics upholstery on ply wood. Seat fixed on MS Plate with column boss and joined with PVC leg by 5nos Standard: ISO 9001:2000 Identification mark: Hologram and Monogram Sticker Packing: Carton Pack Validity : 1 year from quotation submission date Warranty: I year warranty for any manufacturing fault.
|
To be mentioned by the quotationer | To be mentioned by the quotationer |
| 6. | 6. | Fixed Chair | Size: MS Fixed & Set with black, blue, Green .
Color: Wooden Specification: High quality Fixed chair with gas lift system with height adjustable and back tilt facility and PVC arms. Separate seat and back join with base plat. All surface of mild steel chemically de-rusted with zinc phosphate coated and electrostatic power paint finish. Mehagani wood back & seat with all seasoned. Seat fixed on MS Plate with column boss and joined with PVC leg stopper. Standard: ISO 9001:2000 Identification mark: Hologram and Monogram Sticker Packing: Carton Pack. Validity : 1 year from quotation submission date Warranty: I year warranty for any manufacturing fault.
|
To be mentioned by the quotationer | To be mentioned by the quotationer |
| 7 | 7 | Conference Table | Size: MS W 2400 X D 1200 X H 750mm
Color: Mehogani Specification: Material best quality Laminated Melamine Board (LB) 25 & 18mm thick shelf with PVC edging & molding shelf top 18mm thickness, side panel made of 16mm thickness lamination, 4sheleve. Board by using housing, dowel, T-nut, JRN-nut, wood pin etc. Standard: ISO 9001:2000 Identification mark: Hologram and Monogram Sticker Packing: Carton Pack. Validity : 1 year from quotation submission date Warranty: I year warranty for any manufacturing fault.
|
To be mentioned by the quotationer | To be mentioned by the quotationer |
| 8 | 8 | Multipurpose Self | Size: MS W 1200 X D 400 X H 1800mm
Color: Mehogani Specification: Material best quality Laminated Melamine Board(LB) 18mm thick shelf with PVC edging & molding shelf top 18mm thickness, side panel made of 16mm thickness lamination,4sheleve. Board by using housing, dowel, T-nut, JRN-nut, wood pin etc. Standard: ISO 9001:2000 Identification mark: Hologram and Monogram Sticker Packing: Carton Pack. Validity : 1 year from quotation submission date Warranty: I year warranty for any manufacturing fault.
|
To be mentioned by the quotationer | To be mentioned by the quotationer |
| 9 | 9 | Cabinet | Size: MS W 1200 X D 400 X H 1800mm
Color: Mehogani Specification: Material best quality Laminated Melamine Board(LB) 18mm thick shelf with PVC edging & molding shelf top 18mm thickness, side panel made of 16mm thickness lamination,4sheleve. Board by using housing, dowel, T-nut, JRN-nut, wood pin etc. Standard: ISO 9001:2000 Identification mark: Hologram and Monogram Sticker Packing: Carton Pack Validity : 1 year from quotation submission date Warranty: I year warranty for any manufacturing fault.
|
To be mentioned by the quotationer | To be mentioned by the quotationer |
I/We declare to supply Goods and related services offered by me/us fully in compliance with the Technical Specifications and Standards mentioned hereinabove
|
Signature of Quotationer with Seal |
Date: DD/MM/YY
|
|
Name of Quotationer |
Note:
- 1, 2, 3 & 4 to be filled in by the Procuring Entity and Col. 5 & 6 by the Quotationer.
- Specifications are to be filled in by the Procuring Entity. A set of precise and clear specifications is a pre-requisite for Quotations to respond realistically and competitively to the requirements of the Procuring Entity. In the context of competitive Quotations, the specifications shall be prepared to permit the widest possible competition and, at the same time, present a clear statement of the required standards of workmanship, materials, and performance of the Goods and related services to be procured. The specifications should require that all items, materials and accessories to be included or incorporated in the Goods be new, unused and of most recent or current models, and that they include or incorporate all recent improvements in design and materials.
- Technical Specifications of the Goods and related services shall be in compliance with the requirements of the Procuring Entity specified in this document. Quotationer is required to mention make / model (as applicable) of the Goods offered and must attach the appropriate original printed (if not available copied) literature / brochures for the listed items.